If you are an solopreneur with no employees or little or no inventory you might not even need an accounting software. Some people enjoy tackling the ins and outs of accounting in Excel. Maybe you love the old dual entry books and have one propped up in the office just for the thrill of it. If you don’t, then you’re throwing yourself up to a world of trouble, even if the books are relatively simple.
Whoever runs a small business, regularly keep tracks transaction in the entry books can tell you from experience that it is not fun. It’s not easy either. Even with all the receipts and records in front of you, errors, edits, and simple mistakes on your calculator can lead to late night migraine. In short if you are bad at math and you are in charge of finances with no technical skills let the accounting software do the math for you.
Once you’ve realized you are constantly getting overwhelmed by daily drudgery of book keeping data and determined to try out good accounting software, it’s important to figure out which features you need.
Most of the small business accounting features includes:
- Inventory management
- Sales tracking
- Manage customer contacts or work with your current contact management software
- Merchant account support to accept credit card payments
- Business tax reporting
But not all features would be beneficial for you. That’s why it’s important to be careful in choosing right software with right features that fits your business. Keep in mind there is no ‘one size fits all’ solution for your own business, but getting to know your needs through business evaluation and being aware of vital factors to consider for the software is essential. Some accounting software is designed specifically for industries such as construction, manufacturing, and wholesale distributors. If your small business is in an industry with specific accounting requirements, there may be accounting software with features to meet those requirements.
You should also consider how much accounting software costs otherwise you might end up paying for a feature that you don’t need at all. Here are some examples of things to keep in mind when choosing a solution:
Features: With the help of a professional accountant check and evaluate whether the product’s features match with your needs because software solutions are not created equal.
Overall value: Just type accounting software for businesses and you would come up with tons of options in google search. Some are cheap and some even offer free trial. But keep in mind, the cheapest option isn’t always the best. Take into account the software’s overall value based on its set of features and functionalities.
Scalability: Growth is one of any business’ fundamental goals; hence, factor in scaling to ensure the software will grow with you as your needs become more demanding.
Learning curve: How long it will take to learn the software? One must take that factor into consideration. It the software does not offer a user-friendly interface
In the end keep in mind accounting software can ease your life but it cannot replace an accountant for ensuring that your business adheres to legal and accepted accounting and tax practices. But, when you use accounting software, you take every day accounting tasks out of the hands of an accountant, which saves lots of time and money for a small business.
Any accounting software will have the reports you need to give to your accountant on a monthly, quarterly and annual basis. The reports can be printed or they can be delivered securely to an accountant electronically. All you need to do is ask your accountant which reports he need to help you in accounts and tax preparation.